Heath & Safety Policy

Honeybourne village hall

Health and Safety POLICY

Approved and adopted by the Committee April 2013

Statement of General Requirements

The members of Honeybourne Village Hall Management Committee (VHMC) recognise their collective responsibility under the Health and Safety at Work Act 1974 and will as far as is reasonably practicable:

  • provide a safe village hall, with safe means of access and egress, for all persons using the premises
  • provide for the health and safety of persons not employed by the VHMC but who may be affected by its activities
  • provide for the safe use, handling, storage and transport of articles and substances
  • provide safe systems of work, plant and equipment (in accordance with the above Act)
  • provide such information, instruction and training as it deems necessary for members, volunteers, staff and hall users to undertake their activities safely (in accordance with the above Act)
  • provide a safe and healthy working environment
  • encourage all members, volunteers, staff and hall users to take reasonable care for their own health and safety
  • require all members, volunteers, staff and hall users to report any problem, defect or hazard likely to lead to a lack of safe or healthy conditions for themselves or others
  • provide an accident reporting system to enable accident investigation to take place, identifying causes and preventing recurrence
  • provide a review, and amendment when necessary, of the safety policy. When revisions are made they shall be brought to the attention of all members, volunteers, staff and hall users affected by them.

We also recognise:

  • that it may be necessary, on occasions, to seek advice on specialist matters pertaining to health and safety and will consult with the appropriate bodies as necessary
  • the need to ensure that sufficient funds are reserved for the maintenance of those items of premises and equipment which they provide for volunteers, staff and hall users

The Trustees are responsible for:

  • ensuring that sufficient funds are reserved to meet their responsibilities for health and safety
  • ensuring that safety rules concerning the use of premises and equipment are displayed at appropriate locations in the hall
  • appointing competent Principal Contractors where building or plant maintenance work is done which is the financial responsibility of the Trustees
  • carrying out annual risk assessment reviews and implementing any changes deemed necessary as a result of such reviews
  • arranging regular fire extinguisher and firefighting equipment checks

Volunteers, Staff and Hall Users are responsible for:

  • ensuring that they are familiar with, and comply with, the Safety Policy
  • reporting any defects or problems affecting the health and safety of themselves, other staff or any other person using the hall to the Secretary
  • the safe use and maintenance of all plant and equipment and the safe use and storage of all materials used for that maintenance
  • reporting in the accident book any accidents, injuries or near miss occurrences of which they become aware
  • hazardous substances stored securely and used safely
  • wet floor signs in use and the wearing of suitable shoes when cleaning floors

Flammable substances and Hazardous Chemicals

All chemicals, when not in use, must be kept locked in the cleaner’s cupboard.

Correct handling procedures and protective equipment must be used when handling any chemical

A list of these substances and chemicals together with safety data information are kept in the cleaner’s cupboard

Accident Reporting/Injury/Near Miss/Violence

The First Aid Box, kept in the kitchen is kept stocked. The contents must include protective gloves which must be worn when dealing with incidents where there is a chance of contact with blood or other bodily fluids

Following an incident an immediate investigation will be carried out to ensure any dangerous conditions are made safe in order to prevent recurrence of the incident

Portable Electrical Equipment

All portable electrical equipment provided by the VHMC will be visually checked by the cleaner once a term. An annual test will be carried out by a competent electrician appointed by the VHMC. A written record will be kept by the Secretary and equipment labeled accordingly

Record Keeping

All to be completed by bookings secretary.

  • Accident book
  • Firefighting equipment
  • Health & Safety risk assessments
  • Fire risk assessments
  • Emergency lighting and exits visual check to be completed by the cleaner & bookings secretary.

Working Alone

Any staff working alone to have a contact number and aware of working alone precautions